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From To-Done

1. Don't call a meeting unless you have to. Make sure--really sure--that the meeting is needed.
2. Invite only those people who will get something out of the meeting. This goes for recurring meetings too. Only have people come if they are going to contribute and/or get something out of the meeting.
3. Have a detailed agenda. If you think you're meeting doesn't need one. you might think about not having the meeting. I like to have time limited attached to each item as well as it helps keep people from wandering off-topic.
4. Schedule your meetings at least a few days in advance to make sure everyone has time to prepare. Hastily planned meetings are a no-no.
5. Cancel your meeting if you think you no longer need to have it or if everyone is not prepared. Never, I repeat, never have a meeting just for the sake of having it.
6. Start on time.
7. Set a time limit. Then think about cutting it in half. If you think you want an hour meeting, try a half-an-hour. I've found that if you plan for longer you'll just end up wasting time. For some reason people think that an hour is "standard duration" for a meeting. Sometimes half of that is just fine and it can force you to get down to business.
8. Have a leader. Every meeting should have a leader who can hold everyone involved accountable to keeping things on track.
9. Stick to the agenda. If you want to chit-chat at the start of the meeting--put that into the agenda.
10. End your meeting on time. Use a timer if you need to and resist the temptation to go over.

Comments

( 2 comments — Leave a comment )
janetmiles
Aug. 3rd, 2005 07:57 pm (UTC)
Good ideas, all.

You might find the book Say It In Six of interest.
deanchaseis
Aug. 4th, 2005 09:12 pm (UTC)
Meeting Nazi! We of the time wasters of America will not stand for all this organization and productivity. We are watching you, kind of.
( 2 comments — Leave a comment )